YOUR CHARITABLE TRUST OBLIGATIONS
All clubs in our district (apart from a small number who, because of their limited income may not need to comply) have now registered a charitable trust with the Charities Commission and separated out to the Trust, the Project/ Fundraising accounts of the Club.
Such registration obliges a club (or more specifically the Trust), within six months of the balance date. ie no later than 31st December each year, to file an Annual Return with the Commission. This can be done on-line (form 4) for a fee of $51.11 if the gross annual income exceeds $10,000 The Annual Return fee is $76.67 if filed manually .
If other changes occur, such as replacement trustees, or changes to the rules or other details, at any time apart from at the Annual Meeting, a form 3 Notification of changes to charitable entity must be posted to the Charities Commission within three months of the change.
Forms are downloadable from the Commission website which provides details of what is required .
OBLIGATIONS UNDER THE INCORPORATED SOCIETIES ACT
A club also has obligations under other legislation, namely the Club (but not the Charitable Trust] must supply a copy of the annual accounts of the administration (meal monies, subscriptions and other administrative earnings) to the:
Registrar of Incorporated Societies
Private Bag 92061
Auckland Mail Centre
or online (Section 23 of the Act).
Failure to do so could lead to the Registrar striking off the society which will have dire consequences for the members.
For more information see: www.societies.govt.nz/cms